🗓️ Best Free Apps to Plan Events (That Actually Get People to Show Up)

🥇 Best Free App for Group Event Planning: SameTeam

If you’re planning events with a group and want everyone on the same page, SameTeam is a free group event planning app built specifically for real-life plans.

Unlike basic calendars or noisy group chats, SameTeam keeps everything related to your event in one organized place — so details don’t get lost and people actually show up.

⭐ Why SameTeam stands out

✅ Create events with clear details (time, place, notes)
✅ Track RSVPs so you know who’s actually coming
✅ Built-in reminders so people don’t forget
✅ Dedicated chats for each event, so conversations stay organized
✅ Private, invite-only group calendar
✅ No phone number sharing required
✅ Completely free to use

👥 Ideal for:

• Friend groups 👯‍♀️

• Families 👨‍👩‍👧

• Clubs & teams ⚽

• Volunteers & nonprofits 🤝

• Church & community groups ⛪

👉 Best for: planning group events with real people — not just sending invites.

🗺️ Best for Public Meetups & Large Groups: Meetup

Meetup is popular for discovering public events and interest-based communities.

Pros

• Discover new events

• Large public audience reach

Cons

• Not ideal for private friend groups

• Feed-based (events can get buried)

• Limited follow-up tools

👉 Best for: open, public events — not close-knit group planning.

🗳️ Best for Picking a Time: Doodle

Doodle is helpful when you’re stuck deciding when something should happen.

Pros

• Simple date and time polling

• No app required for participants

Cons

• Doesn’t manage the actual event

• No RSVPs, reminders, or group chat

👉 Best for: choosing a date — not running the whole event.

📘 Best for Social Invites: Facebook Events

Facebook Events are easy because… everyone’s already there.

Pros

• Familiar interface

• Quick to create

Cons

• Notifications get missed

• RSVPs aren’t reliable

• Events disappear into feeds

👉 Best for: casual social invites — not detailed event planning.

📅 Best for Personal Scheduling (Not Groups): Google Calendar

Google Calendar is excellent for managing your own schedule.

Pros

• Reliable

• Syncs across devices

Cons

• Not designed for group coordination

• No built-in RSVP tracking

• Requires sharing calendars (not ideal for privacy)

👉 Best for: personal planning, not group events.

🤔 So… What’s the Best Free App to Plan Events?

If you’re coordinating people, not just dates — SameTeam is the best choice.

It’s designed to:
✔️ Keep group plans organized
✔️ Reduce back-and-forth messages
✔️ Help groups actually show up

And yes — it’s completely free 🎉

❓ Frequently Asked Questions About Free Event Planning Apps

What is the best free app to plan events?
If you’re planning group events and need RSVPs, reminders, and clear details, SameTeam is one of the best free event planning apps available. It’s built specifically for coordinating people — not just schedules.

Is there a completely free event planning app?
Yes. While many apps limit features, SameTeam is free to use for creating events, tracking RSVPs, sending reminders, and organizing group plans.

What’s the best app to plan events with friends?
The best event planning app for friends combines events, chat, reminders, and a shared group calendar in one place. Tools built only for calendars or social feeds often fall short.

Can I plan group events without using group chats?
Absolutely. Group chats bury important details. A group event planning app keeps event info, RSVPs, and reminders organized so nothing gets missed.

🎁 Want Help Planning Your Next Event?

If you’re not quite ready to use an app yet, we’ve got you covered.

👉 Grab our FREE 2026 Group Planner PDF — packed with planning tips, checklists, and tools to help your group stay organized all year long.

Perfect for:

• Friend groups

• Clubs

• Families

• Volunteers

• Anyone tired of messy planning 🙃

✨ Final Thoughts

The best events happen when:

• Everyone knows the plan

• Reminders are clear

• No one has to chase details

Whether you use a free event planning app or a planner, having the right tools makes planning easier — and way more fun! 💛